Privacy Policy

At ApplyBee, we are committed to protecting your privacy and ensuring transparency about how we collect, use, and protect your personal information. This Privacy Policy complies with the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other applicable privacy laws.

Your Rights: You have the right to access, correct, delete, or port your personal data. You can also object to processing or withdraw consent at any time.
1. Information We Collect
Personal Information

Account Information: Name, email address, phone number, password (encrypted)
Profile Data: Avatar/profile picture, country, premium status, subscription details
Resume/CV Data: Employment history, education, skills, work experience, personal achievements
Work Preferences: Job roles, salary expectations, work modes, experience levels, location preferences
Application Data: Job applications, company preferences, blacklisted companies/titles
Self-Identification Data: Gender, pronouns, veteran status, disability status, ethnicity (optional)
Legal Authorization: Work authorization status for various countries, visa/sponsorship requirements


Technical Information

Usage Data: Pages visited, features used, time spent on platform
Device Information: Browser type, operating system, IP address
Cookies: Authentication tokens, preferences, analytics data
Email Account Data: IMAP credentials for email integration (encrypted)


Third-Party Data

Social Login: Information from GitHub, Google, LinkedIn, Yahoo (name, email, profile picture)
Job Board Data: Public job postings and company information


1. Legal Basis for Processing (GDPR)
   
   Contract Performance: Processing necessary to provide our job application services
   Legitimate Interest: Improving our services, fraud prevention, system security
   Consent: Marketing communications, optional data collection, cookies
   Legal Obligation: Compliance with applicable laws and regulations
2. How We Use Your Information
   
   Service Delivery: Resume/CV optimization, job matching, application automation
   Communication: Account notifications, service updates, customer support
   Personalization: Tailored job recommendations, customized user experience
   Analytics: Usage statistics, performance monitoring, service improvement
   Security & Fraud Prevention: Detecting and preventing fraudulent activities, abuse of free trials, and unauthorized access. This includes analyzing device fingerprints, IP addresses, and email patterns.
   Legal Compliance: Regulatory requirements, law enforcement requests
3. Data Sharing and Disclosure
   We Share Data With:
   
   Service Providers: Cloud hosting, email services, payment processors (under strict data processing agreements)
   Job Platforms: When you authorize us to submit applications on your behalf
   Legal Authorities: When required by law or to protect our rights

We Do NOT:

Sell your personal information to third parties
Share your resume/CV or application data without your explicit consent
Use your data for purposes other than those disclosed


1. Your Privacy Rights
   GDPR Rights (EU Residents)
   
   Right to Access: Request a copy of your personal data
   Right to Rectification: Correct inaccurate or incomplete data
   Right to Erasure: Request deletion of your personal data
   Right to Portability: Receive your data in a machine-readable format
   Right to Object: Object to processing based on legitimate interests
   Right to Restrict: Limit how we process your data
   Right to Withdraw Consent: Withdraw consent for consent-based processing

CCPA Rights (California Residents)

Right to Know: Information about data collection and use
Right to Delete: Request deletion of personal information
Right to Opt-Out: Opt-out of the sale of personal information
Right to Non-Discrimination: Equal service regardless of privacy choices


Exercise Your Rights: Contact us at privacy@applybee.com or use our data management tools in your account settings. We will respond within 30 days (GDPR) or 45 days (CCPA).
6. Data Security

Encryption: Data encrypted in transit (TLS) and at rest (AES-256)
Access Controls: Role-based access, multi-factor authentication
Regular Audits: Security assessments and vulnerability testing
Incident Response: Breach notification procedures in place
Data Minimization: We collect only necessary data and delete when no longer needed


1. Data Retention
   
   Account Data: Retained while your account is active
   Resume/Application Data: Retained for 3 months after account closure
   Usage Analytics: Anonymized after 2 years
   Legal Requirements: Some data may be retained longer for compliance
2. International Data Transfers

We may transfer your data to countries outside your residence. For EU residents, we ensure adequate protection through Standard Contractual Clauses or adequacy decisions. For other regions, we implement appropriate safeguards.
9. Cookies and Tracking

We use essential cookies for authentication and functionality, and optional cookies for analytics and personalization. You can manage cookie preferences through our cookie banner or browser settings.
10. Children's Privacy

Our service is not intended for users under 16 years old. We do not knowingly collect personal information from children under 16.
11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes via email or platform notification at least 30 days before they take effect.
12. Contact Information

Data Protection Officer: privacy@applybee.com

General Inquiries: support@applybee.com

EU Representative: [To be appointed if processing EU data]

Supervisory Authority: You may lodge complaints with your local data protection authority

Last Updated: January 15, 2025