Data Protection Policy of Mailvelope
Last modified: December 9, 2017
We, the Mailvelope GmbH ("Mailvelope"), as the provider of the Mailvelope browser extension ("the browser extension"), as the operator of the website under the URL www.mailvelope.com ("the website") and as the operator of the Mailvelope key server keys.mailvelope.com ("the key server"), take data protection matters very seriously and wish to ensure that your privacy as a user of our service is protected.
In this Data Protection Policy, we therefore explain how we handle your personal data in connection with your use of our service.
We reserve the right to modify the content of this Data Protection Policy from time to time. It is therefore recommended that you re-acquaint yourself with the Data Protection Policy at regular intervals.
1. General Aspects
1.1. We shall comply at all times with the applicable data protection laws, in particular the stipulations in the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and the German Telemedia Act (Telemediengesetz, TMG).
1.2. We collect, process, and use your personal data only if your consent has been obtained or if such processing or use is permitted by law. We process or use only such data as are needed for our service, or such data that you provide to us.
2. Personal Data
Personal data means any details about a certain or identifiable person that relate to the personal or material circumstances of that person; Section 3 (1) BDSG. This includes information such as your name, postal address, email address or telephone number.
3. Processing and Use of Your Data
We collect, process, and use the following personal data:
3.1 Contacting us
If you provide us with personal data for the purpose of or in connection with contacting us, these data will be stored by us only for as long as this is required for communication, customer contact, and project planning/implementation purposes. As soon as the personal data is no longer required by us for these purposes, they will be deleted immediately.
3.2 Download the Mailvelope Firefox Add-on
Firefox add-ons are hosted on addons.mozilla.org (AMO). Please refer to https://www.mozilla.org/en-US/privacy/ for information on which data is collected if you download the extension or during the regular updates.
3.3 Using the browser extension
In general no data is collected during the usage of the browser extension and Mailvelope stores data only locally in your browser, with the following exceptions:
- The Mailvelope Firefox add-on connects to the addons.mozilla.org server to check for updates, see section 3.2.
- The browser extension by default searches for keys on the key server. Keys can be uploaded to the key server. See section 3.4.
3.4 Using the key server
By uploading a key to the key server you give us your revocable consent to store the key (which may contain private information like your real name and your email address) on the key server so that we can serve it to other users who are addressing encrypted messages to your email address. You can delete your keys from the server at any time at https://keys.mailvelope.com/ui.html.
When searching for keys on the key server we collect anonymous technical data, such as the name of your web browser and operating system. These data are stored automatically. They are analyzed in anonymous form and solely for statistical purposes with the aim of further improving our service for you.
4. Data shared with websites
Mailvelope comes preconfigured with a list of supported webmail providers and their corresponding domains. Websites which are active in this list are able to detect if Mailvelope is installed in the browser.
4.2 Mailvelope API
Mailvelope provides an API for websites to use PGP services. If a domain is configured in Mailvelope to use this API, then the website is able to query information like if a PGP key is stored in Mailvelope for a certain email address.
5. Declaration of Consent
In accepting this Data Protection Policy you give us your revocable consent to collect, process, and use the personal data that you directly or indirectly provide to us as described in section 3.
You may revoke your declaration of consent at any time by giving us a respective notice. The easiest and fastest way to revoke your consent is to write a short email to email@example.com.
6. Sharing of Personal Data
We will not share your personal data with third parties unless you have given your prior explicit consent or such sharing of data is prescribed by law or legally permissible. We will not sell your data to third parties, nor market them in any other manner. Data is shared with government agencies and authorities only in compliance with mandatory national laws. So far this has never happened. Our employees and partners are obligated by us to maintain confidentiality and to comply with the data protection regulations.
7. Data Storage
Your data will be stored only as long as required for us to provide our services or as long as we are legally obligated to save it.
Our servers are located in:
www.mailvelope.com in Germany
download.mailvelope.com in Germany
keys.mailvelope.com in Ireland
8. Information, Correction, Deletion
You can obtain information at any time, free of charge, about the personal data we store about you. If your data is incorrect or wrongly stored by us, we shall be please to correct, block or delete such data. Please notify us immediately of any changes in your data.
Please send any requests for information, questions, complaints or suggestions to the following address: firstname.lastname@example.org